United Kingdom invoice template

If you are VAT-registered in the UK, your invoices must follow HMRC's rules, and even non-registered businesses benefit from a clear layout. This page opens a UK invoice with VAT at the standard 20 percent in the free generator and explains the key requirements.

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Example united kingdom invoice

Description	Qty	Rate	Amount
Web design services	1	£1,200.00	£1,200.00
Hosting setup	1	£150.00	£150.00
Subtotal			£1,350.00
VAT 20%			£270.00
Total			£1,620.00

Sample figures only. Replace them with your own in the generator.

What to include

A unique, sequential invoice number and the invoice date
Your business name, address and VAT registration number
The customer's name and address
The date of supply if different from the invoice date
A description of goods or services, the net amount, the VAT rate and the VAT amount
The total amount payable in pounds, and your payment terms

Common mistakes

Charging VAT when you are not VAT-registered.
Missing the VAT number on a VAT invoice.
Showing only the gross price without the net amount and VAT amount.
Mixing standard, reduced and zero-rated items without showing the rate per line.

Practical tips

The standard VAT rate is 20 percent, with reduced and zero rates for some goods and services. Registration is compulsory once taxable turnover passes the government threshold, and the figure is updated from time to time, so check GOV.UK. Under the UK late payment law, businesses can charge statutory interest and fixed compensation on overdue invoices between businesses, unless contract terms provide a substantial alternative remedy. Mention your payment terms on every invoice.

Frequently asked questions

Do I need to be VAT-registered to send an invoice in the UK?

No. Only VAT-registered businesses charge VAT. Others can still send normal invoices without VAT.

What must a UK VAT invoice include?

A sequential number, your VAT number, dates, customer details, description, net amount, VAT rate and VAT amount, and the total.

What is the standard VAT rate in the UK?

20 percent. Some goods and services have a reduced 5 percent rate or a zero rate. Check GOV.UK for your item.

Templates for United Kingdom by profession

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Last reviewed: October 2026. This page is general information, not legal, tax or accounting advice. Rules and rates change, so check HMRC on GOV.UK before relying on it.