Cleaning service invoice template for United Kingdom

Cleaning invoices should show the service, the visit dates and any extras so clients can see what they paid for. This template is set up for United Kingdom: GBP currency and the right tax label. United Kingdom invoices usually include VAT (standard rate 20 percent), which this template adds for you.

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Example cleaning service invoice in GBP

Description	Qty	Rate	Amount
Standard home clean (hours)	3	£28.00	£84.00
Deep clean add-on: oven and fridge	1	£60.00	£60.00
Cleaning supplies	1	£15.00	£15.00
Subtotal			£159.00
VAT 20%			£31.80
Total			£190.80

In this sample the subtotal is £159.00, VAT at 20 percent adds £31.80, and the total is £190.80. Sample figures only.

What a United Kingdom invoice must include

A unique, sequential invoice number and the invoice date
Your business name, address and VAT registration number
The customer's name and address
The date of supply if different from the invoice date
A description of goods or services, the net amount, the VAT rate and the VAT amount
The total amount payable in pounds, and your payment terms

What a cleaning service invoice should show

The service address and visit date
Hours worked or a fixed price per visit
Extras such as deep clean, windows or laundry as separate lines
Supplies, if you charge for them
Recurring schedule, for example weekly or biweekly
Payment methods and a due date

Getting paid in United Kingdom

Common ways to pay are UK bank transfer (sort code and account number) or card payment. Typical payment terms: 30 days is the common default, and many businesses use 14. UK law allows statutory interest and fixed compensation on overdue business-to-business invoices in many cases. Check the details on GOV.UK.

Mistakes to avoid

Not listing extras, so clients dispute the total.
Charging supplies without telling the client in advance.
Charging VAT when you are not VAT-registered.
Missing the VAT number on a VAT invoice.

Practical tips

For recurring clients, invoice monthly and list each visit date, which keeps the record clear for both sides. State your cancellation and key-handling terms in your first message.

The standard VAT rate is 20 percent, with reduced and zero rates for some goods and services. Registration is compulsory once taxable turnover passes the government threshold, and the figure is updated from time to time, so check GOV.UK. Under the UK late payment law, businesses can charge statutory interest and fixed compensation on overdue invoices between businesses, unless contract terms provide a substantial alternative remedy.

Frequently asked questions

How should I price a cleaning job?

Many cleaners charge per hour or per visit, based on the size of the space and the tasks. State the method on the invoice so it is clear.

Should extras be separate lines?

Yes. It makes the invoice transparent and makes future quotes easier.

Do I need to be VAT-registered to send an invoice in the UK?

No. Only VAT-registered businesses charge VAT. Others can still send normal invoices without VAT.

What must a UK VAT invoice include?

A sequential number, your VAT number, dates, customer details, description, net amount, VAT rate and VAT amount, and the total.

Related templates

Last reviewed: October 2026. This page is general information, not legal, tax or accounting advice. Rules and rates change, so check HMRC on GOV.UK before relying on it.