Graphic designer invoice template for United Kingdom

Design work is billed in stages, and clients often ask for extra rounds. This template is set up for United Kingdom: GBP currency and the right tax label. United Kingdom invoices usually include VAT (standard rate 20 percent), which this template adds for you.

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Example graphic designer invoice in GBP

Description	Qty	Rate	Amount
Logo design, concept round	1	£600.00	£600.00
Brand guidelines document	1	£450.00	£450.00
Social media templates (set of 6)	1	£300.00	£300.00
Subtotal			£1,350.00
VAT 20%			£270.00
Total			£1,620.00

In this sample the subtotal is £1,350.00, VAT at 20 percent adds £270.00, and the total is £1,620.00. Sample figures only.

What a United Kingdom invoice must include

A unique, sequential invoice number and the invoice date
Your business name, address and VAT registration number
The customer's name and address
The date of supply if different from the invoice date
A description of goods or services, the net amount, the VAT rate and the VAT amount
The total amount payable in pounds, and your payment terms

What a graphic designer invoice should show

The project name and a short scope description
Separate lines for concepts, revisions and final files
Usage rights: where and how long the client may use the work
The number of included revision rounds and the rate for extra ones
Deposit already paid and the balance still due
Your payment details and a due date

Getting paid in United Kingdom

Common ways to pay are UK bank transfer (sort code and account number) or card payment. Typical payment terms: 30 days is the common default, and many businesses use 14. UK law allows statutory interest and fixed compensation on overdue business-to-business invoices in many cases. Check the details on GOV.UK.

Mistakes to avoid

Bundling everything into one price, so extra revisions cannot be billed.
Leaving out usage rights, which makes licence disputes harder.
Charging VAT when you are not VAT-registered.
Missing the VAT number on a VAT invoice.

Practical tips

Many designers invoice 30 to 50 percent upfront and the rest on delivery. Put that in the quote and repeat it on the invoice.

The standard VAT rate is 20 percent, with reduced and zero rates for some goods and services. Registration is compulsory once taxable turnover passes the government threshold, and the figure is updated from time to time, so check GOV.UK. Under the UK late payment law, businesses can charge statutory interest and fixed compensation on overdue invoices between businesses, unless contract terms provide a substantial alternative remedy.

Frequently asked questions

Should I invoice before or after delivering the design?

Both are common. A deposit invoice before starting protects you, and a final invoice on delivery closes the project. Agree this in writing first.

How do I charge for extra revisions?

State the number of included rounds, then add extra rounds as separate lines with an hourly or fixed rate.

Do I need to be VAT-registered to send an invoice in the UK?

No. Only VAT-registered businesses charge VAT. Others can still send normal invoices without VAT.

What must a UK VAT invoice include?

A sequential number, your VAT number, dates, customer details, description, net amount, VAT rate and VAT amount, and the total.

Related templates

Last reviewed: October 2026. This page is general information, not legal, tax or accounting advice. Rules and rates change, so check HMRC on GOV.UK before relying on it.