Videographer invoice template for United Kingdom

Video work combines a shoot day, editing time and the rights to use the finished film. This template is set up for United Kingdom: GBP currency and the right tax label. United Kingdom invoices usually include VAT (standard rate 20 percent), which this template adds for you.

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Example videographer invoice in GBP

Description	Qty	Rate	Amount
Event filming, full day	1	£900.00	£900.00
Video editing (hours)	10	£60.00	£600.00
Commercial licence, 12 months	1	£300.00	£300.00
Drone footage	1	£200.00	£200.00
Subtotal			£2,000.00
VAT 20%			£400.00
Total			£2,400.00

In this sample the subtotal is £2,000.00, VAT at 20 percent adds £400.00, and the total is £2,400.00. Sample figures only.

What a United Kingdom invoice must include

A unique, sequential invoice number and the invoice date
Your business name, address and VAT registration number
The customer's name and address
The date of supply if different from the invoice date
A description of goods or services, the net amount, the VAT rate and the VAT amount
The total amount payable in pounds, and your payment terms

What a videographer invoice should show

Shoot date, location and crew included
Filming day rate and the number of edited deliverables
Editing hours and the number of revision rounds included
Usage rights: where and how long the client may use the video
Add-ons such as drone footage, music licensing or captions
Deposit received and the balance due

Getting paid in United Kingdom

Common ways to pay are UK bank transfer (sort code and account number) or card payment. Typical payment terms: 30 days is the common default, and many businesses use 14. UK law allows statutory interest and fixed compensation on overdue business-to-business invoices in many cases. Check the details on GOV.UK.

Mistakes to avoid

Pricing the shoot only and giving away unlimited usage.
Not stating how many revision rounds are included.
Charging VAT when you are not VAT-registered.
Missing the VAT number on a VAT invoice.

Practical tips

Invoice a deposit when the date is booked, and the balance before final delivery. For commercial work, list the licence as its own line so extensions are easy to price.

The standard VAT rate is 20 percent, with reduced and zero rates for some goods and services. Registration is compulsory once taxable turnover passes the government threshold, and the figure is updated from time to time, so check GOV.UK. Under the UK late payment law, businesses can charge statutory interest and fixed compensation on overdue invoices between businesses, unless contract terms provide a substantial alternative remedy.

Frequently asked questions

How do videographers price a project?

Common methods are a day rate plus editing time, or a fixed project price. State what is included, such as deliverables and revisions.

Should I charge for usage rights?

For commercial work, usually yes. Pricing usage separately reflects the value and keeps future extensions simple.

Do I need to be VAT-registered to send an invoice in the UK?

No. Only VAT-registered businesses charge VAT. Others can still send normal invoices without VAT.

What must a UK VAT invoice include?

A sequential number, your VAT number, dates, customer details, description, net amount, VAT rate and VAT amount, and the total.

Related templates

Last reviewed: October 2026. This page is general information, not legal, tax or accounting advice. Rules and rates change, so check HMRC on GOV.UK before relying on it.