Videographer invoice template
Video work combines a shoot day, editing time and the rights to use the finished film. Spelling these out protects your pricing and avoids unpaid revisions. Use the example below and open it in the generator.
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Example videographer invoice
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Event filming, full day | 1 | $900.00 | $900.00 |
| Video editing (hours) | 10 | $60.00 | $600.00 |
| Commercial licence, 12 months | 1 | $300.00 | $300.00 |
| Drone footage | 1 | $200.00 | $200.00 |
| Subtotal | $2,000.00 | ||
| Total | $2,000.00 | ||
Sample figures only. Replace them with your own in the generator.
What to include
- Shoot date, location and crew included
- Filming day rate and the number of edited deliverables
- Editing hours and the number of revision rounds included
- Usage rights: where and how long the client may use the video
- Add-ons such as drone footage, music licensing or captions
- Deposit received and the balance due
Common mistakes
- Pricing the shoot only and giving away unlimited usage.
- Not stating how many revision rounds are included.
- Forgetting music or stock licensing costs.
- Delivering final files before payment without agreeing it.
Practical tips
Invoice a deposit when the date is booked, and the balance before final delivery. For commercial work, list the licence as its own line so extensions are easy to price. Itemise add-ons like drone footage or extra cameras so clients can choose what they need. Keep music and stock licence receipts with the project files.
Frequently asked questions
How do videographers price a project?
Common methods are a day rate plus editing time, or a fixed project price. State what is included, such as deliverables and revisions.
Should I charge for usage rights?
For commercial work, usually yes. Pricing usage separately reflects the value and keeps future extensions simple.
Can I invoice music licences?
Yes, as a separate line at cost or with an agreed markup, if the client accepted it beforehand.
Videographer templates by country
- Videographer invoice template for United States
- Videographer invoice template for United Kingdom
- Videographer invoice template for Canada
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Last reviewed: October 2026. This page is general information, not legal, tax or accounting advice. Rules and rates change, so check your local tax authority before relying on it.