Contractor invoice template
Contractor and trades invoices need to show labour, materials and any deposit clearly, because clients often compare them with the quote. The example below keeps those parts separate. Open it in the generator, change the lines to your job and download the PDF.
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Example contractor invoice
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Labour: bathroom tiling (hours) | 16 | $45.00 | $720.00 |
| Materials: tiles and adhesive | 1 | $380.00 | $380.00 |
| Skip hire | 1 | $120.00 | $120.00 |
| Subtotal | $1,220.00 | ||
| Total | $1,220.00 | ||
Sample figures only. Replace them with your own in the generator.
What to include
- Job address and a short description of the work completed
- Labour as hours and hourly rate, or a fixed price per task
- Materials listed separately, with receipts kept on file
- Any variation to the original quote, with the reason
- Deposit or stage payments already received
- Your licence or registration number where required locally, and payment terms
Common mistakes
- One lump sum with no breakdown, which invites disputes.
- Not recording changes the client asked for during the job.
- Forgetting to deduct the deposit, so the total looks wrong.
- Leaving out your licence or tax number where your area requires it.
Practical tips
On bigger jobs, use stage invoices: deposit, progress payment, final payment. Refer to the quote number on each invoice so the client can follow the history. Take photos of finished work and keep receipts for materials, since clients and tax offices may ask for them. If your area requires a licence number or specific wording on invoices, add it to your payment notes and keep it the same every time.
Frequently asked questions
Should I invoice materials separately?
Yes, in most cases. It is transparent for the client and easier for your bookkeeping. Add a markup only if it was agreed in the quote.
How do I invoice a job in stages?
Create one invoice per stage, reference the quote number, and show payments already received on each new invoice.
Do I need a licence number on the invoice?
Some regions require it for certain trades. Check your local licensing board and put the number in your details if it applies.
Contractor templates by country
- Contractor invoice template for United States
- Contractor invoice template for United Kingdom
- Contractor invoice template for Canada
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Last reviewed: October 2026. This page is general information, not legal, tax or accounting advice. Rules and rates change, so check your local tax authority before relying on it.