Graphic designer invoice template
Design work is billed in stages, and clients often ask for extra rounds. A good designer invoice separates concept, revisions and usage rights so nothing is argued about later. Open the example below in the generator and replace the lines with your own project.
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Example graphic designer invoice
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Logo design, concept round | 1 | $600.00 | $600.00 |
| Brand guidelines document | 1 | $450.00 | $450.00 |
| Social media templates (set of 6) | 1 | $300.00 | $300.00 |
| Subtotal | $1,350.00 | ||
| Total | $1,350.00 | ||
Sample figures only. Replace them with your own in the generator.
What to include
- The project name and a short scope description
- Separate lines for concepts, revisions and final files
- Usage rights: where and how long the client may use the work
- The number of included revision rounds and the rate for extra ones
- Deposit already paid and the balance still due
- Your payment details and a due date
Common mistakes
- Bundling everything into one price, so extra revisions cannot be billed.
- Leaving out usage rights, which makes licence disputes harder.
- Delivering final files before the invoice is paid when you have not agreed to that.
- Not mentioning source files: say whether they are included or priced separately.
Practical tips
Many designers invoice 30 to 50 percent upfront and the rest on delivery. Put that in the quote and repeat it on the invoice. If the client uses the work commercially, add a licence line instead of hiding it in the project fee; it makes later upgrades, such as extended usage, easy to price. Keep your invoice numbering consistent across clients so your records stay clean.
Frequently asked questions
Should I invoice before or after delivering the design?
Both are common. A deposit invoice before starting protects you, and a final invoice on delivery closes the project. Agree this in writing first.
How do I charge for extra revisions?
State the number of included rounds, then add extra rounds as separate lines with an hourly or fixed rate.
Can I include usage rights on the invoice?
Yes. A short line such as "Commercial licence, 12 months, web and print" avoids confusion. For major rights, use a separate agreement.
Graphic designer templates by country
- Graphic designer invoice template for United States
- Graphic designer invoice template for United Kingdom
- Graphic designer invoice template for Canada
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Last reviewed: October 2026. This page is general information, not legal, tax or accounting advice. Rules and rates change, so check your local tax authority before relying on it.