Videographer invoice template for United States
Video work combines a shoot day, editing time and the rights to use the finished film. This template is set up for United States: USD currency and the right tax label. The United States has no federal VAT, so invoices carry either no tax or a state sales tax, depending on your state and what you sell.
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Example videographer invoice in USD
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Event filming, full day | 1 | $900.00 | $900.00 |
| Video editing (hours) | 10 | $60.00 | $600.00 |
| Commercial licence, 12 months | 1 | $300.00 | $300.00 |
| Drone footage | 1 | $200.00 | $200.00 |
| Subtotal | $2,000.00 | ||
| Total | $2,000.00 | ||
In this sample the total is $2,000.00 with no tax added. If sales tax applies to your work, enter the rate in the tax field. Sample figures only.
What a United States invoice must include
- Your business name, address, phone or email
- The client's name and billing address
- Invoice number, invoice date and due date, for example net 30
- A clear description of goods or services, with quantity and rate
- Sales tax shown as a separate line when it applies, at the right state or local rate
- Payment instructions, such as ACH, wire, check or card, and any late fee terms
What a videographer invoice should show
- Shoot date, location and crew included
- Filming day rate and the number of edited deliverables
- Editing hours and the number of revision rounds included
- Usage rights: where and how long the client may use the video
- Add-ons such as drone footage, music licensing or captions
- Deposit received and the balance due
Getting paid in United States
Common ways to pay are ACH bank transfer, wire, check or card payment. Typical payment terms: net 15 or net 30. Late fees apply only if they were agreed in advance, so state them in your contract and on the invoice.
Mistakes to avoid
- Pricing the shoot only and giving away unlimited usage.
- Not stating how many revision rounds are included.
- Charging sales tax on services that are exempt in your state, or missing tax on items that are taxable. Rules vary by state.
- Not collecting a W-9 from a contractor before paying them.
Practical tips
Invoice a deposit when the date is booked, and the balance before final delivery. For commercial work, list the licence as its own line so extensions are easy to price.
Sales tax in the US is set by states, counties and cities, and whether it applies to services differs a lot. Check your state's department of revenue before adding tax, and register where required. If you pay independent contractors, collect a Form W-9 first.
Frequently asked questions
How do videographers price a project?
Common methods are a day rate plus editing time, or a fixed project price. State what is included, such as deliverables and revisions.
Should I charge for usage rights?
For commercial work, usually yes. Pricing usage separately reflects the value and keeps future extensions simple.
Do I need to charge sales tax on an invoice in the US?
It depends on your state and what you sell. Many states tax physical goods but not all services. Check your state's tax authority.
What are net 30 terms?
Net 30 means payment is due 30 days after the invoice date. It is a common default for business invoices.
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Last reviewed: October 2026. This page is general information, not legal, tax or accounting advice. Rules and rates change, so check the IRS and your state's department of revenue before relying on it.