Videographer invoice template for Canada
Video work combines a shoot day, editing time and the rights to use the finished film. This template is set up for Canada: CAD currency and the right tax label. Canada invoices usually include GST (standard rate 5 percent), which this template adds for you.
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Example videographer invoice in CAD
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Event filming, full day | 1 | CA$900.00 | CA$900.00 |
| Video editing (hours) | 10 | CA$60.00 | CA$600.00 |
| Commercial licence, 12 months | 1 | CA$300.00 | CA$300.00 |
| Drone footage | 1 | CA$200.00 | CA$200.00 |
| Subtotal | CA$2,000.00 | ||
| GST 5% | CA$100.00 | ||
| Total | CA$2,100.00 | ||
In this sample the subtotal is CA$2,000.00, GST at 5 percent adds CA$100.00, and the total is CA$2,100.00. Sample figures only.
What a Canada invoice must include
- Your business name, address and GST/HST registration number
- The customer's name and billing address
- Invoice number and invoice date
- A description of the goods or services and the amount before tax
- The GST or HST amount, and any provincial tax, shown separately
- The total and your payment terms
What a videographer invoice should show
- Shoot date, location and crew included
- Filming day rate and the number of edited deliverables
- Editing hours and the number of revision rounds included
- Usage rights: where and how long the client may use the video
- Add-ons such as drone footage, music licensing or captions
- Deposit received and the balance due
Getting paid in Canada
Common ways to pay are Interac e-Transfer, electronic funds transfer, cheque or card. Typical payment terms: net 30 is common. Interest on late payments should be agreed in your contract and written on the invoice.
Mistakes to avoid
- Pricing the shoot only and giving away unlimited usage.
- Not stating how many revision rounds are included.
- Charging GST when you are a small supplier and not registered.
- Using 5 percent GST in a province where HST applies.
Practical tips
Invoice a deposit when the date is booked, and the balance before final delivery. For commercial work, list the licence as its own line so extensions are easy to price.
The federal GST rate is 5 percent. Some provinces combine federal and provincial tax into HST at a higher rate, while others charge provincial sales tax separately, so the rate depends on where the supply is made. Small suppliers whose taxable revenue stays under the government threshold do not have to register for GST/HST, but they can choose to.
Frequently asked questions
How do videographers price a project?
Common methods are a day rate plus editing time, or a fixed project price. State what is included, such as deliverables and revisions.
Should I charge for usage rights?
For commercial work, usually yes. Pricing usage separately reflects the value and keeps future extensions simple.
What is the difference between GST and HST?
GST is the federal tax. HST combines the federal and provincial parts in some provinces. Others charge GST plus a separate provincial tax.
Do I need to charge GST as a freelancer in Canada?
Only once you are registered, which is required after you pass the small supplier threshold. Check with the CRA.
Related templates
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- Canada invoice guide
Last reviewed: October 2026. This page is general information, not legal, tax or accounting advice. Rules and rates change, so check the Canada Revenue Agency before relying on it.