Graphic designer invoice template for Canada
Design work is billed in stages, and clients often ask for extra rounds. This template is set up for Canada: CAD currency and the right tax label. Canada invoices usually include GST (standard rate 5 percent), which this template adds for you.
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Example graphic designer invoice in CAD
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Logo design, concept round | 1 | CA$600.00 | CA$600.00 |
| Brand guidelines document | 1 | CA$450.00 | CA$450.00 |
| Social media templates (set of 6) | 1 | CA$300.00 | CA$300.00 |
| Subtotal | CA$1,350.00 | ||
| GST 5% | CA$67.50 | ||
| Total | CA$1,417.50 | ||
In this sample the subtotal is CA$1,350.00, GST at 5 percent adds CA$67.50, and the total is CA$1,417.50. Sample figures only.
What a Canada invoice must include
- Your business name, address and GST/HST registration number
- The customer's name and billing address
- Invoice number and invoice date
- A description of the goods or services and the amount before tax
- The GST or HST amount, and any provincial tax, shown separately
- The total and your payment terms
What a graphic designer invoice should show
- The project name and a short scope description
- Separate lines for concepts, revisions and final files
- Usage rights: where and how long the client may use the work
- The number of included revision rounds and the rate for extra ones
- Deposit already paid and the balance still due
- Your payment details and a due date
Getting paid in Canada
Common ways to pay are Interac e-Transfer, electronic funds transfer, cheque or card. Typical payment terms: net 30 is common. Interest on late payments should be agreed in your contract and written on the invoice.
Mistakes to avoid
- Bundling everything into one price, so extra revisions cannot be billed.
- Leaving out usage rights, which makes licence disputes harder.
- Charging GST when you are a small supplier and not registered.
- Using 5 percent GST in a province where HST applies.
Practical tips
Many designers invoice 30 to 50 percent upfront and the rest on delivery. Put that in the quote and repeat it on the invoice.
The federal GST rate is 5 percent. Some provinces combine federal and provincial tax into HST at a higher rate, while others charge provincial sales tax separately, so the rate depends on where the supply is made. Small suppliers whose taxable revenue stays under the government threshold do not have to register for GST/HST, but they can choose to.
Frequently asked questions
Should I invoice before or after delivering the design?
Both are common. A deposit invoice before starting protects you, and a final invoice on delivery closes the project. Agree this in writing first.
How do I charge for extra revisions?
State the number of included rounds, then add extra rounds as separate lines with an hourly or fixed rate.
What is the difference between GST and HST?
GST is the federal tax. HST combines the federal and provincial parts in some provinces. Others charge GST plus a separate provincial tax.
Do I need to charge GST as a freelancer in Canada?
Only once you are registered, which is required after you pass the small supplier threshold. Check with the CRA.
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Last reviewed: October 2026. This page is general information, not legal, tax or accounting advice. Rules and rates change, so check the Canada Revenue Agency before relying on it.