Cleaning service invoice template for Canada
Cleaning invoices should show the service, the visit dates and any extras so clients can see what they paid for. This template is set up for Canada: CAD currency and the right tax label. Canada invoices usually include GST (standard rate 5 percent), which this template adds for you.
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Example cleaning service invoice in CAD
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Standard home clean (hours) | 3 | CA$28.00 | CA$84.00 |
| Deep clean add-on: oven and fridge | 1 | CA$60.00 | CA$60.00 |
| Cleaning supplies | 1 | CA$15.00 | CA$15.00 |
| Subtotal | CA$159.00 | ||
| GST 5% | CA$7.95 | ||
| Total | CA$166.95 | ||
In this sample the subtotal is CA$159.00, GST at 5 percent adds CA$7.95, and the total is CA$166.95. Sample figures only.
What a Canada invoice must include
- Your business name, address and GST/HST registration number
- The customer's name and billing address
- Invoice number and invoice date
- A description of the goods or services and the amount before tax
- The GST or HST amount, and any provincial tax, shown separately
- The total and your payment terms
What a cleaning service invoice should show
- The service address and visit date
- Hours worked or a fixed price per visit
- Extras such as deep clean, windows or laundry as separate lines
- Supplies, if you charge for them
- Recurring schedule, for example weekly or biweekly
- Payment methods and a due date
Getting paid in Canada
Common ways to pay are Interac e-Transfer, electronic funds transfer, cheque or card. Typical payment terms: net 30 is common. Interest on late payments should be agreed in your contract and written on the invoice.
Mistakes to avoid
- Not listing extras, so clients dispute the total.
- Charging supplies without telling the client in advance.
- Charging GST when you are a small supplier and not registered.
- Using 5 percent GST in a province where HST applies.
Practical tips
For recurring clients, invoice monthly and list each visit date, which keeps the record clear for both sides. State your cancellation and key-handling terms in your first message.
The federal GST rate is 5 percent. Some provinces combine federal and provincial tax into HST at a higher rate, while others charge provincial sales tax separately, so the rate depends on where the supply is made. Small suppliers whose taxable revenue stays under the government threshold do not have to register for GST/HST, but they can choose to.
Frequently asked questions
How should I price a cleaning job?
Many cleaners charge per hour or per visit, based on the size of the space and the tasks. State the method on the invoice so it is clear.
Should extras be separate lines?
Yes. It makes the invoice transparent and makes future quotes easier.
What is the difference between GST and HST?
GST is the federal tax. HST combines the federal and provincial parts in some provinces. Others charge GST plus a separate provincial tax.
Do I need to charge GST as a freelancer in Canada?
Only once you are registered, which is required after you pass the small supplier threshold. Check with the CRA.
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Last reviewed: October 2026. This page is general information, not legal, tax or accounting advice. Rules and rates change, so check the Canada Revenue Agency before relying on it.