Tutor invoice template for Canada
Tutoring is billed per lesson, per package or per month, and parents or students want a clear record of dates and rates. This template is set up for Canada: CAD currency and the right tax label. Canada invoices usually include GST (standard rate 5 percent), which this template adds for you.
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Example tutor invoice in CAD
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Maths tutoring (hours) | 8 | CA$40.00 | CA$320.00 |
| Exam preparation pack | 1 | CA$30.00 | CA$30.00 |
| Late cancellation fee | 1 | CA$20.00 | CA$20.00 |
| Subtotal | CA$370.00 | ||
| GST 5% | CA$18.50 | ||
| Total | CA$388.50 | ||
In this sample the subtotal is CA$370.00, GST at 5 percent adds CA$18.50, and the total is CA$388.50. Sample figures only.
What a Canada invoice must include
- Your business name, address and GST/HST registration number
- The customer's name and billing address
- Invoice number and invoice date
- A description of the goods or services and the amount before tax
- The GST or HST amount, and any provincial tax, shown separately
- The total and your payment terms
What a tutor invoice should show
- The student's name and the person being billed, such as a parent
- Lesson dates or the billing period
- Hourly rate, package price or monthly fee
- Your cancellation and missed-lesson policy
- Materials or exam packs listed separately
- Payment methods and a due date
Getting paid in Canada
Common ways to pay are Interac e-Transfer, electronic funds transfer, cheque or card. Typical payment terms: net 30 is common. Interest on late payments should be agreed in your contract and written on the invoice.
Mistakes to avoid
- Not stating the cancellation policy before charging for a missed lesson.
- Billing without listing which lessons were taught.
- Charging GST when you are a small supplier and not registered.
- Using 5 percent GST in a province where HST applies.
Practical tips
Invoice at the start of the month or before a block of lessons, so payment is not chasing past sessions. State your cancellation notice period in your first message and repeat it on the invoice notes.
The federal GST rate is 5 percent. Some provinces combine federal and provincial tax into HST at a higher rate, while others charge provincial sales tax separately, so the rate depends on where the supply is made. Small suppliers whose taxable revenue stays under the government threshold do not have to register for GST/HST, but they can choose to.
Frequently asked questions
Should tutors invoice before or after lessons?
Many invoice in advance for a block or month. Others invoice after each lesson. Advance billing reduces missed payments.
Can I charge for missed lessons?
If your cancellation policy says so and the client agreed in advance, yes. Put the policy in writing.
What is the difference between GST and HST?
GST is the federal tax. HST combines the federal and provincial parts in some provinces. Others charge GST plus a separate provincial tax.
Do I need to charge GST as a freelancer in Canada?
Only once you are registered, which is required after you pass the small supplier threshold. Check with the CRA.
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Last reviewed: October 2026. This page is general information, not legal, tax or accounting advice. Rules and rates change, so check the Canada Revenue Agency before relying on it.